Local Civil Registry

THE OFFICIAL WEBSITE OF MUNICIPALITY OF MONTALBAN, RIZAL

Department Head: Erlinda C. Alvarez

Department Email: lc*@mo**************.com

MISSION STATEMENT

– The Local Civil Registry Office is a government repository of vital and legal documents pertaining to citizen’s birth, marriage and death. It promotes every individual’s fundamental right to be registered and be counted.”

VISION STATEMENT

– The Local Civil Registry Office aspires to produce high-quality documents and to educate the public about the importance of civil registration.

OFFICE OBJECTIVES
1.      Accept all registrable documents and judicial decrees affecting the civil status of persons.
2.      File, keep and preserve in a secure place the books required by law.
3.      Transcribe and enter immediately upon receipt all registrable documents and judicial decrees affecting civil status of persons in the appropriate registry books.
4.      Transmit to the Office of the Civil Registrar-General, within the prescribed period, duplicate copies of registered documents required by law.
5.      Issue certified transcripts or copies of any certificate or registered documents upon payment of prescribed fees to the municipal treasurer.
6.      Receive application for the issuance of marriage license and after determining that the requirements and supporting certificates and publication thereof have been complied with for the prescribed period and issue the license upon payment of the authorized fees.
7.      Receive application for petition for Change of First Name and Correction of Clerical Error and after determining that the requirements and supporting certificates and publications have been complied for the prescribed period, said petition will be forwarded to the Office of the Civil Registrar General for approval
8.      Coordinate with the Philippine Statistic Authority in conducting educational campaign for vital registration and to assist in the preparation of demographic and other statistics for the local government unit.
Exercise such other powers and functions as may be prescribed by law or ordinance.

LOCAL REGISTRY FEES

A.     Marriage Related Fees
1.      Application Fee P350.00
2.      License Fee                                                                        P100.00
3.      Solemnization Fee                                                            P300.00
4.      Late Registration Fee of Marriage Certificate P300.00
5.      Sponsorship Fee P50.00 per sponsor
6.      Certified Copy of Marriage Certificate P50.00 per copy
B.      Birth Related Fees
1.      Certified True Copy P50.00 per copy
2.      Late Registration Fee of Certificate of Live Birth              P300.00
C.      Death Related Fees
1.      Certified True Copy of Death                                            P75.00 per copy
2.      Burial or Cremation Fee (resident)                                   P150.00
3.      Burial or Cremation Fee (non-resident)                            P300.00
4.      Entrance Fee/ Transfer Fee                                              P200.00
5.      Exhumation Fee                                                                P200.00
6.      Penalty for Late Registration of Certificate of Death       P300.00
D.     Fees for the Registration of the following
1.      Legal Instrument Fee (legitimation and AUSF)                 P200.00
2.      Registration of Court Decrees                                          P500.00
3.      Annulment of Marriage, Declaration of Nullity                P500.00
Of Marriage, Court Order setting the Decree of
Legal Separation
E.      Filing Fee for Petition for Change of Name                          P3000.00
F.       Filing Fee for Correction of Sex and Birthdate                     P3000.00
G.     Filing Fee for Correction of Clerical Error in the                   P1000.00
Certificate of Birth/ Marriage and Death Certificate
H.     Filing Fee/ Service Charge for Migrant Petition for             P1000.00
Change of First Name and Correction of Sex
I.        Filing Fee/ Service Charge of Correction of Clerical             P500.00
Error in the Certificate of Birth/ Marriage and Death
Certificate

CURRENT PROCEDURES AND SYSTEM

Frontline Services: Registration of Civil Registry Documents (Birth Certificate)

Steps/Process		Duration	Requirement
Client	Provider
Register Certificate if Live Birth with legal instruments/ legitimation	Check said document If properly filled out interviews the applicant gives requirements	15 mins	Duly accomplished birth certificate (4 copies typewritten) previously registered COLB Marriage Certificate of the parents Affidavit of Legitimation CENOMAR of the parents Other documents that may be required by law
RA. 9255			Affidavit to use the surname of father (signed by the mother) (AUSF); consent of the child if 18 years old and above, any two (2) docs showing the paternity between the father and the child, ITR, SSS, GSIS record, insurance employment record

Frontline Services: Registration of Civil Registry Documents (Legal Instruments/ Court Decrees)

Steps/ Process		Duration	Requirement
Client	Provider
Register Court Decree Annulment of Marriage Declaration of Nullity of Marriage Adoption Correction of Entries Presumptive Death Other amended civil registry documents for annotation	Check the documents if requirements have been completed	15 mins	3 sets of court decision with finality of decree of final judgment certified by the court and Civil Registrar; Cert. of Registration affected documents Certificate of Authenticity SPA if not the document owner Government Issued ID
Pays the Corresponding fee
Issuance of Claim stub

CURRENT PROCEDURES AND SYSTEM

Frontline Services: Registration of Civil Registry Documents (Birth Certificate)

Steps/Process		Duration	Requirement
Client	Provider
Registration of birth certificate (Timely Registration) Within 30 days after the child was born	Check said document If properly filled out process document	5 mins	4 copies of typewritten duly accomplished birth certificate (Municipal Form 102) Signed by birth attendant
Late registration of birth certificate		15 mins	1. PSA negative cert. 2. Barangay Certification 3. Baptismal Certificate 4. Marriage Certificate of the parents 5. Marriage Certificate of the applicant 6. SSS Record& Voter’s Certification 7. Form 137 record 8. Affidavit of two disinterested person
Appearance of the parents are required upon submission of the documents if not married
Pays the corresponding fee Claim stub will be given to the applicant	Process the document; release the document	20 mins	10 days posting period for late reg 7 days if timely registration

Frontline Services: Registration of Civil Registry Documents (Marriage Certificate)

Steps/Process		Duration	Requirement
Client	Provider
Registration of Marriage Certificate Timely registration- within 15 days after the wedding date, if with license within 30 days after the wedding date, If Article 34	Check said document If properly filled out process document	5 mins	4 copies of typewritten Duly accomplished Birth Certificate Municipal Form 97
Late Registration of Certificate of Marriage	Interviews the requesting client	10 mins	1. PSA negative certification 2. Affidavit of late registration duly notarized by the notary public
Pays the corresponding fee	Process the document	20 mins
Issuance of Claim Stub

Frontline Services: Registration of Civil Registry Documents (Death Certificate)

Steps/Process		Duration	Requirement
Client	Provider
Registration of Certificate of Death Timely registration Within 30 days after the date of death	Check said document If properly filled out process document	15 mins	4 copies of typewritten Duly accomplished Birth Certificate Municipal Form 103
Late registration of Certificate of Death	Interviews the requesting client	10 mins	1. PSA negative certification 2. Barangay Certification 3. Affidavit of Late Registration 4. Certification from the administrator of the memorial park
Pays the corresponding fee	Process the document; release the document	20 mins
Issuance of Claim Stub