Local Civil Registry
Department Head: Erlinda C. Alvarez
Department Email: lcr@montalbanrizalph.com
- MISSION STATEMENT
– The Local Civil Registry Office is a government repository of vital and legal documents pertaining to citizen’s birth, marriage and death. It promotes every individual’s fundamental right to be registered and be counted.”
- VISION STATEMENT
– The Local Civil Registry Office aspires to produce high-quality documents and to educate the public about the importance of civil registration.
OFFICE OBJECTIVES
1. Accept all registrable documents and judicial decrees affecting the civil status of persons.
2. File, keep and preserve in a secure place the books required by law.
3. Transcribe and enter immediately upon receipt all registrable documents and judicial decrees affecting civil status of persons in the appropriate registry books.
4. Transmit to the Office of the Civil Registrar-General, within the prescribed period, duplicate copies of registered documents required by law.
5. Issue certified transcripts or copies of any certificate or registered documents upon payment of prescribed fees to the municipal treasurer.
6. Receive application for the issuance of marriage license and after determining that the requirements and supporting certificates and publication thereof have been complied with for the prescribed period and issue the license upon payment of the authorized fees.
7. Receive application for petition for Change of First Name and Correction of Clerical Error and after determining that the requirements and supporting certificates and publications have been complied for the prescribed period, said petition will be forwarded to the Office of the Civil Registrar General for approval
8. Coordinate with the Philippine Statistic Authority in conducting educational campaign for vital registration and to assist in the preparation of demographic and other statistics for the local government unit.
Exercise such other powers and functions as may be prescribed by law or ordinance.
LOCAL REGISTRY FEES
A. Marriage Related Fees
1. Application Fee P350.00
2. License Fee P100.00
3. Solemnization Fee P300.00
4. Late Registration Fee of Marriage Certificate P300.00
5. Sponsorship Fee P50.00 per sponsor
6. Certified Copy of Marriage Certificate P50.00 per copy
B. Birth Related Fees
1. Certified True Copy P50.00 per copy
2. Late Registration Fee of Certificate of Live Birth P300.00
C. Death Related Fees
1. Certified True Copy of Death P75.00 per copy
2. Burial or Cremation Fee (resident) P150.00
3. Burial or Cremation Fee (non-resident) P300.00
4. Entrance Fee/ Transfer Fee P200.00
5. Exhumation Fee P200.00
6. Penalty for Late Registration of Certificate of Death P300.00
D. Fees for the Registration of the following
1. Legal Instrument Fee (legitimation and AUSF) P200.00
2. Registration of Court Decrees P500.00
3. Annulment of Marriage, Declaration of Nullity P500.00
Of Marriage, Court Order setting the Decree of
Legal Separation
E. Filing Fee for Petition for Change of Name P3000.00
F. Filing Fee for Correction of Sex and Birthdate P3000.00
G. Filing Fee for Correction of Clerical Error in the P1000.00
Certificate of Birth/ Marriage and Death Certificate
H. Filing Fee/ Service Charge for Migrant Petition for P1000.00
Change of First Name and Correction of Sex
I. Filing Fee/ Service Charge of Correction of Clerical P500.00
Error in the Certificate of Birth/ Marriage and Death
Certificate
CURRENT PROCEDURES AND SYSTEM
Frontline Services: Registration of Civil Registry Documents (Birth Certificate)
Steps/Process | Duration | Requirement | |
Client | Provider |
| |
Register Certificate if Live Birth with legal instruments/ legitimation | Check said document If properly filled out interviews the applicant gives requirements | 15 mins | Duly accomplished birth certificate (4 copies typewritten) previously registered COLB Marriage Certificate of the parents Affidavit of Legitimation CENOMAR of the parents Other documents that may be required by law |
RA. 9255 |
|
| Affidavit to use the surname of father (signed by the mother) (AUSF); consent of the child if 18 years old and above, any two (2) docs showing the paternity between the father and the child, ITR, SSS, GSIS record, insurance employment record |
Frontline Services: Registration of Civil Registry Documents (Legal Instruments/ Court Decrees)
Steps/ Process | Duration | Requirement | |
Client | Provider | ||
Register Court Decree Annulment of Marriage Declaration of Nullity of Marriage Adoption Correction of Entries Presumptive Death Other amended civil registry documents for annotation | Check the documents if requirements have been completed | 15 mins | 3 sets of court decision with finality of decree of final judgment certified by the court and Civil Registrar; Cert. of Registration affected documents Certificate of Authenticity SPA if not the document owner Government Issued ID
|
Pays the Corresponding fee | |||
Issuance of Claim stub | |||
CURRENT PROCEDURES AND SYSTEM
Frontline Services: Registration of Civil Registry Documents (Birth Certificate)
Steps/Process | Duration | Requirement | |
Client | Provider | ||
Registration of birth certificate (Timely Registration) Within 30 days after the child was born | Check said document If properly filled out process document | 5 mins | 4 copies of typewritten duly accomplished birth certificate (Municipal Form 102) Signed by birth attendant |
Late registration of birth certificate | 15 mins | 1. PSA negative cert. 2. Barangay Certification 3. Baptismal Certificate 4. Marriage Certificate of the parents 5. Marriage Certificate of the applicant 6. SSS Record& Voter’s Certification 7. Form 137 record 8. Affidavit of two disinterested person | |
Appearance of the parents are required upon submission of the documents if not married | |||
Pays the corresponding fee Claim stub will be given to the applicant | Process the document; release the document | 20 mins | 10 days posting period for late reg 7 days if timely registration |
Frontline Services: Registration of Civil Registry Documents (Marriage Certificate)
Steps/Process | Duration | Requirement | |
Client | Provider | ||
Registration of Marriage Certificate Timely registration- within 15 days after the wedding date, if with license within 30 days after the wedding date, If Article 34 | Check said document If properly filled out process document | 5 mins | 4 copies of typewritten Duly accomplished Birth Certificate Municipal Form 97 |
Late Registration of Certificate of Marriage | Interviews the requesting client | 10 mins | 1. PSA negative certification 2. Affidavit of late registration duly notarized by the notary public |
Pays the corresponding fee | Process the document | 20 mins | |
Issuance of Claim Stub | |||
Frontline Services: Registration of Civil Registry Documents (Death Certificate)
Steps/Process | Duration | Requirement | |
Client | Provider | ||
Registration of Certificate of Death Timely registration Within 30 days after the date of death | Check said document If properly filled out process document | 15 mins | 4 copies of typewritten Duly accomplished Birth Certificate Municipal Form 103 |
Late registration of Certificate of Death | Interviews the requesting client | 10 mins | 1. PSA negative certification 2. Barangay Certification 3. Affidavit of Late Registration 4. Certification from the administrator of the memorial park |
Pays the corresponding fee | Process the document; release the document | 20 mins | |
Issuance of Claim Stub | |||
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